Our Fees
The club is run by a committee of volunteers who also have day jobs. They are part of the committee as they want to contribute to the club, giving up their time to help the club run. Some people on the committee will have specific roles: a few of these require basic training to help undertake the role.
Being on the club committee is very rewarding, they are the heartbeat of the club, and the individuals that keep clubs operational and delivering the sport.
Committee members are usually voted on at the Annual General Meeting. The role of the committee is primarily to make sure the club is following good governance in its management, spending within its parameters, monitoring of membership numbers, hosting events during the year, employment of coaches and teachers, amongst many other things.
Club Roles
Below are the main roles within our club. Please visit the club website to see photos of the individuals currently in these posts. Full role descriptions can be found on the Swim England website.
Chairperson - The club chairperson is the principal officer for the club and is elected by the club members
Vice Chairperson – The Vice Chairperson works closely with club chair supporting them to undertake the leadership and governance responsibilities of the club. The Vice Chairperson will look to step into the role of Club Chairperson when the chairperson is unavailable.
Secretary − The Club Secretary is key to the smooth running of the club. They provide a main point of contact for administration, information and communication.
Treasurer − The Treasurer of the club is responsible for producing and managing the club’s accounts and finances and will oversee all income and expenditure for the club.
Shadow Treasurer − The shadow treasurer works closely with the treasurer and deputises at key meeting in their absence.
Membership Secretary − The Club Membership Secretary is the key link between the Club and the Swim England membership team. They look after the day-to-day registration of all club members with Swim England.
British Championships − British Swimming will select the top 24 fastest athletes in the country in each event by age group to compete at this event.
Welfare Officer − This role is essential in providing a first point of contact for children, parents and adults within the club who have a child safeguarding or welfare concern.
Events Co-ordinator − This role is responsible for the development and management the clubs’ competitions calendar.
Parent Representative − The Parent representative is the key link between the club and the parents. They promote clear and effective club communication channels and ensure parents feel supported and have someone to go to should they have any questions or concerns.
Team Manager − The Team Manager ensures team cohesion at aquatic events and competitions. This may include the organisation of the logistics where the competition is at a different venue.
Poolside Helper − A poolside helper supports the delivery of club sessions under the supervision of a qualified teacher or coach.
Fundraising Officer − The Social Secretary leads and promotes club activities, ideally to increase membership, increase income and/or raise the profile of the club within the community..
AGM and Constitution information
Every club has a constitution which outlines the way the club must run. A copy of our constitution can be found here. Our constitution explains how the club is to be managed and details the procedures for our Annual General Meeting (AGM), and any Special General Meetings (SGM).
An AGM is held once per year when all members (age restrictions may apply) can vote on elements of club governance. It is also the time when committee members are elected or re-elected (apart from the Welfare Officer, as this is not an electable role). Our club AGM usually takes place in February/March.
Our constitution must be reviewed annually just prior to the AGM and every 4 years, the current constitution must be submitted to the region for review and approval after which it will be presented to our club membership for acceptance. An Affiliation certificate is then issued by the region.
Affiliation Fees
Swim England members are covered by a Public Liability and Professional Indemnity insurance policy arranged with Hiscox Insurance Company Ltd. This protects affiliated members, teachers and coaches, officials and clubs if they are held to be negligent for causing injury to someone else or damage to someone's property whilst undertaking swimming, diving and other aquatic activities recognised by Swim England. Swim England members also benefit from a basic Personal Accident insurance - This 'no fault' benefit provides cover to Swim England members for specified injuries whilst taking part in swimming, diving and aquatic activities recognised by Swim England.
Anyone who steps onto the pool deck to train, teach, coach or volunteer must have Swim England membership in place, as well as the relevant DBS and Safeguarding certificate (age restrictions may apply).
There are three main categories of annual club membership. These are Club Train, Club Compete and Club Support. There is an overview of each below:
Club Train Membership − This is for individuals who are part of a club and are learning to swim or are swimming at any level within the club network. It is not for people who compete in open competition in any sport, unless the event has an exemption under Swim England Law or is designated as Low-Level Competition.
Club Compete Membership − Club Compete is our biggest category as it is for people who want to compete and be part of a structured competitive pathway. It is for your club members who want to compete in competitions not exempted under Swim England law or designated as Low-Level Competition.
Club Support Membership − Club Support is for anyone involved in a club who isn’t covered by Club Train or Club Compete, such as volunteers, coaches, and teachers. A proportion of your fee goes to the county, part to the region and the remainder to Swim England.